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12 Apr
2021
Full-Time Office Administrator Jobs (3 Positions)
Job Description
Office Administrator Job, Current Administration Jobs,
OFFICE ADMINISTRATOR – THREE (3) POSTS- V/NO. 64 /2021
Gross Salary: Ksh. 121,851 – 185,534 p.m PSC 4(Salary includes 60% basic pay and 40% allowances) Annual leave: 30 working days per financial year
Medical Cover: As provided by the Commission.
Terms of service: Three (3) years contract renewable subject to satisfactory performance
Qualifications
For appointment to this grade, a candidate must have a Bachelor’s degree in Office Management or its equivalent and comparable qualification from a recognized university.
Duties and Responsibilities
Duties and responsibilities at this level will include:
- Producing documents, briefing papers, reports and maintain confidential documents in support of the department;
- Organizing, maintaining diaries, making appointments for efficient departmental time schedules;
- Dealing with incoming, outgoing mails, calls, all correspondences on behalf of the managers as first level of communication;
- Devising and maintaining office systems that include data management and files for efficient records preservation;
- Drafting departmental meeting minutes and transcribe them into internal letterheads and templates for sign off by the managers;
- Communication and following up on issues that require inter departmental coordination for the engagement of various stakeholders;
- Answering departmental telephone lines and direct lines and directing them to the respective recipients for further action;
- Arranging for departmental staff travel to include itineraries, bookings and hotel reservations;
- Coordinating staff allowances including per diem for planned departmental travel on official assignments;
- Maintaining up to date file systems in the department and tract file movement out of department for accountability; and
- Requisition for departmental user items like stationery and hospitality items for use by the staff
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