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14 Jun 2021

Full-Time Supply Chain Assistant Jobs

International Rescue Committee – Posted by Sunlit Centre Kenya Nairobi, Nairobi County, Kenya

Job Description

The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.

Job Description

Supply Chain Assistant will work under the supervision of the Supply Chain Officer and should be a strong team member who can assist in the continued development of the logistics team and contribute to the further effective running of IRC programs.

Key Responsibilities:

Procurement

  • The implementation and / or maintenance of standard IRC Kenya procurement procedures.
  • Ensuring that procurement services are carried out in accordance with IRC Kenya and donor-specific polices.
  • Coordination with Finance, Admin, and program departments to ensure coordinated internal controls, timely payment of vendors and full, auditable support documentation.
  • Ensuring a transparent and responsive procurement process is implemented and maintained.
  • Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
  • Ensuring that all Supplies, services, and equipment required are delivered in time.
  • Establishment and maintenance of ethical, professional working relationships with suppliers.
  • Maintain supplier information for regularly purchased items and be advised of current market conditions.
  • Supervise staff, assigning of duties through Delegation, supervising the performance and regularly evaluating staff directly supervised by you.
  • Guide on procurement-specific issues or improvements.
  • Receive purchase request, process quotation, process purchase orders and payments.

Warehouse

  • Make sure the warehouses looked after, ensuring that updating of stock records is done daily both on the Bin card and stock cards.
  • Certify that stores’ procedures are adhered to by all staff.
  • Ensure that there is Controlled access to all IRC stores verify stores premises are secure.
  • Have a well maintained stores filing system.
  • Make certain efficient storage and inventory system is maintained and review monthly stock reports.
  • Confirm office, residence, and store’s inventory is done monthly.

Assets and Equipment management

  • Maintain a monthly updated asset register and make sure updated asset, inventory sheets are well kept.
  • Verify that all IRC property is well maintained. Also handle fleet.
  • Guarantee assets that are allocated to individuals are signed off on the equipment issue form.
  • Certify that the premises are well looked after.
  • Check that the movement of IRC assets is supervised, and the vital documentation is done when an asset changes its status.
  • Ensure that an up-to-date filing system for all assets maintained. Also review all monthly asset reports.
  • Recommend assets for disposal and ensure that the vital paperwork is prepared.

Supply Chain Reports

  • Weekly PR Tracking status report, monthly Assets, Inventory and Fleet reports.
  • Data collection.

Qualifications

  • Holder of minimum Diploma or equivalent in purchasing, supplies and management in business Management, Supply Chain management / computer literate.

Required Experience & Proficiencies:

  • At least 3 years’ experience in procurement administration, preferably with a non- governmental or humanitarian international organization.
  • Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence through negotiation skills.
  • Good writing and organizational skills.
  • High sense of integrity.
  • Excellent digital literacy and experience working with procurement software’s.
  • Cultural and diversity sensitivity. Proficiency in Pokot desirable.

How to Apply

Submit your CV and Application on Company Website : Click Here Closing Date : 11th July, 2021

Job Categories: Supply Chain. Job Types: Full-Time.

Job expires in Expired.

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