Duties and Responsibilities

• Programme Coordination & Administration
• Support the Fellowship Programme Officer in planning, scheduling, and managing Fellowship programme activities.
• Assist in the recruitment, review, onboarding, and orientation of new Fellows and mentors.
• Maintain accurate and up-to-date records, databases, and documentation for programme participants, events, and activities.
• Draft, update, and manage programme-related documents, templates, and communications.
• Support in the development and implementation of Standard Operating Procedures (SOPs) for Fellowship programme activities.
• Maintain and regularly update databases of external opportunities (grants, conferences, publications, etc.) relevant to Fellows.
• Source and share professional development and networking opportunities with Fellows.
• Training & Development Support
• Support the coordination and delivery of training courses, and live learning events.
• Liaise with course developers, and facilitators to ensure training materials are available
• and sessions are effectively managed.
• Track Fellows’ participation and progress in trainings and activities
• Support the Fellowship Programme Officer in identifying relevant training and professional development opportunities.
• Mentorship Programme Support
• Assist in the recruitment and onboarding of Mentors for the Mentorship programme.
• Assist in the matching and coordination of Fellows with mentors.
• Monitor mentorship engagement, providing logistical and administrative support.
• Maintain records of mentorship interactions, feedback, and outcomes.
• Grant & Financial Administration
• Support the Fellowship Programme Officer, and the Fellowship Programme Lead in the administration of Fellows Fund grants, including application tracking and documentation.
• Assist in reviewing and organizing financial documents related to grant disbursements and compliance.
• Work with the Finance and Grants team to ensure proper documentation of Fellows’
• financial support.
• Monitor and track Fellows’ submission of narrative and financial reports, ensuring timely collection, review, and submission of all required documentation.
• Fellow Liaison & Support
• Serve as the primary point of contact for Fellows, ensuring timely communication and support.
• Respond to Fellows’ inquiries and escalate issues to the Fellowship Programme Officer, and Fellowship Programme Lead where necessary.
• Track Fellows’ participation, progress, and engagement across programme activities.
• Share feedback mechanisms for Fellows to share their experiences and suggestions.
• Schedule, coordinate, and document monthly Fellow check-in meetings.
• Administrative & Logistical Support
• Coordinate event logistics, including venue booking, travel arrangements, and materials preparation.
• Provide general administrative support to the Fellowship Programme Officer and Fellowship Programme Lead.
• Assist in maintaining programme-related documentation, reports, and records.
• Public Engagement & Communications Support
• Assist in the development of Fellowship Programme-related communication and content creation.
• Collaborate with the Mawazo Communications Team to promote Fellows’ research and achievements.
• Monitoring, Evaluation & Learning (MEL)
• Assist in data collection, surveys, and analysis to assess programme impact.
• Maintain programme evaluation records and provide inputs for progress reports.
• Support the Fellowship Programme Officer, and the Fellowship Programme Lead in tracking key performance indicators (KPIs) for programme effectiveness

Requirements

• Bachelor’s degree in Social Sciences, STEM, Development Studies, Education, or a related field.
• Certification in Project Management, Training Facilitation, or Programme Administration is an advantage.
• At least 2 years of experience in programme administration, training, mentorship coordination, grants/funds management, or project management.
• Experience working in nonprofits, research institutions, or higher education programmes is an advantage.
• Strong verbal and written English communication skills
• Basic verbal and written French communication skills
• Attention to detail and strong organisational, analytical, and critical thinking skills

The Communications and Media Relations Officer will implement Mawazo Institute’s communications strategy to strengthen visibility, engagement, and impact. This role involves producing compelling content, managing media relations, and supporting internal and external communications to amplify the voices of African women researchers. The ideal candidate will have demonstrated experience working with media in West and Southern Africa and possess full professional proficiency in both English and French.