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1 Aug 2022

Full-Time Jobs at Kenya Medical Supplies Authority (20 Positions)

Kenya Medical Supplies Authority – Posted by Sunlit Centre Kenya Anywhere

Job Description

Kenya Medical Supplies Authority (KEMSA) is a state corporation under the Ministry of Health established under the KEMSA Act 2013 whose mandate is: Procure, warehouse and distribute drugs and medical supplies for prescribed public health programs, the national strategic stock reserve, prescribed essential health packages and national referral hospitals

Deputy Director, Customer Service-Specialized Programmes

Job Ref. No KEMSA/CS/2022/004

Scope of Work /Duties /Responsibilities

  • Developing, implementing and executing customer service strategies within the institutions.
  • Marketing Health Products & Technologies to Special Programmes;
  • Managing order placement by Special Programmes;
  • Keeping track of sales and selling KEMSA’s products to Special Programmes;
  • Processing orders and addressing customers queries and complaints from Institutional health facilities;
  • Creating awareness for KEMSA Health Products & Technologies in Special Programmes;
  • Collating and analyzing the business data;
  • Communicating customer requirements to internal departments to ensure that Special Programmes’ needs are met;
  • Sensitizing Special Programmes on availability of HPTs;
  • Implementing the Authority’s sales and marketing strategies;
  • Compiling sales and marketing reports with regard to Special Programmes;
  • Liaising with Special Programmes on medical supply matters to ensure continued supply of HPTs; and
  • Responding to feedback from Health Care personnel involved in drug management in Special Programmes on product requirements/performances and service levels.

Qualifications

  • Bachelor’s degree in any of the following Marketing, Commerce, Pharmacy, or other business/ Health related field from a recognized institution
  • Master’s degree in either Business Administration, Marketing or any other equivalent qualification from a recognized institution
  • Membership to professional body or Association in good standing where applicable;
  • Management Course lasting not less than four (4) weeks from a recognized institution; and
  • Demonstrable understanding of the public sector pharmaceutical market and how the public health sector supply chain operates;
  • Proficiency in use of MS Office applications and ERP platform; and
  • Fulfil the requirements of Chapter Six (6) of the Constitution

Experience

  •  A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector

Deputy Director, Compliance and Reporting Services

Job Ref. No KEMSA/SCMS/2022/005

Scope of Work /Duties /Responsibilities

  • Facilitating the collation, preparation and submission of annual work plans;
  • Ensuring full compliance to the Public Procurement and Asset Disposal Act 2015 & Regulations 2020, Authority’s policies and procedures.
  • Coordinating the preparation of Board circulars and reports as per the Board Calendar or as may be directed from time to time;
  • Liaising with legal and other user departments in drawing and managing compliance and reporting functions in the Authority;
  • Oversee the training of supply chain team & users to help build internal capacity and execution of a Continuous Professional Development (CPD) program;
  • Facilitating the identification of systems that can be integrated to facilitate seamless flow of data;
  • Ensuring update of information on the Public Procurement Information Portal in accordance to executive order no 2 of 2018 and statutory reporting;
  • Facilitating gathering of market intelligence and advising supply Chain team on best practices;
  • Ensuring the efficiency and effectiveness in the use of e- procurement in the Authority;
  • Fostering harmonious Supplier Relationship Management Systems supporting the suppliers and tendering process; and
  • Overseeing the overall management of supply chain documentation (such as the vendor master files) for easy retrieval when required, to enhance efficiency in operations.

Qualifications

  • Bachelor’s degree in any of the following disciplines: – Supply Chain Management, Procurement and Logistics, Commerce, Business Administration, Economics or its equivalent qualifications from a recognized institution;
  • Master’s degree in any of the following disciplines: – Supply Chain Management, Procurement, Commerce, Business Administration, Economics or its equivalent qualifications from a recognized institution;
  • Been a member of Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supply (CIPS) in good standing;
  • Membership to a professional body where applicable;
  • Management course lasting not less than four (4) weeks from a recognized institution;
  • Proficiency in computer applications; and
  • Demonstrated merit and ability as reflected in work performance and results;
  • Fulfil the requirements of Chapter Six of the Constitution.

Experience

  •  A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector

Deputy Director, Vendor Management Services

Job Ref. No KEMSA/SCMS/2022/004

Scope of Work /Duties /Responsibilities

  • Facilitating the collation, preparation and submission of annual work plans;
  • Ensuring full compliance to the Public Procurement and Asset Disposal Act 2015 & Regulations 2020, Authority’s policies and procedures.
  • Coordinating the preparation of Board circulars and reports as per the Board Calendar or as may be directed from time to time;
  • Liaising with legal and other user departments in drawing and managing compliance and reporting functions in the Authority;
  • Oversee the training of supply chain team & users to help build internal capacity and execution of a Continuous Professional Development (CPD) program;
  • Facilitating the identification of systems that can be integrated to facilitate seamless flow of data;
  • Ensuring update of information on the Public Procurement Information Portal in accordance to executive order no 2 of 2018 and statutory reporting;
  • Facilitating gathering of market intelligence and advising supply Chain team on best practices;
  • Ensuring the efficiency and effectiveness in the use of e- procurement in the Authority;
  • Fostering harmonious Supplier Relationship Management Systems supporting the suppliers and tendering process; and
  • Overseeing the overall management of supply chain documentation (such as the vendor master files) for easy retrieval when required, to enhance efficiency in operations.

Qualifications

  • Bachelor’s degree in any of the following disciplines: – Supply Chain Management, Procurement and Logistics, Commerce, Business Administration, Economics or its equivalent qualifications from a recognized institution;
  • Master’s degree in any of the following disciplines: – Supply Chain Management, Procurement, Commerce, Business Administration, Economics or its equivalent qualifications from a recognized institution;
  • Been a member of Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supply (CIPS) in good standing;
  • Membership to a professional body where applicable;
  • Management course lasting not less than four (4) weeks from a recognized institution;
  • Proficiency in computer applications; and
  • Demonstrated merit and ability as reflected in work performance and results;
  • Fulfil the requirements of Chapter Six of the Constitution.

Experience

  •  A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector

Deputy Director, Internal Supply Chain Management Services

Job Ref. No KEMSA/SCMS/2022/003

Scope of Work /Duties /Responsibilities

  • Implementing public procurement policies, regulations procedures and guidelines;
  • Monitoring compliance with public procurement and asset disposal act, 2015, and regulations; process tender for procurement of goods and services as per laid down policies and procedures;
  • Approving orders and requisitions;
  • Coordinating with legal and user departments in drawing and managing procurement contracts;
  • Developing procurement plans in liaison with users and as per the requirements and facilitate execution; and implementing of e- procurement strategies.
  • Ensuring provision of secretariat services to the procurement committees;
  • Coordinating the disposal of unserviceable stores as per the established regulations;
  • Maintaining manual and computerized database of procurement transactions at the Authority;
  • Monitoring development and implementation of procurement systems for security and safe custody of the Authority’s assets; and
  • Ensuring maintenance of assets register as per the procurement and assets disposal act.

Qualifications

  • Bachelor’s degree in any of the following disciplines: Supply Chain Management, Procurement and Logistics, Commerce, Business Administration, Economics or its equivalent qualifications from a
  • recognized institution
  • Master’s degree in any of the following disciplines: Supply Chain Management, Procurement, Commerce, Business Administration, Economics or its equivalent qualifications from a recognized institution;
  • Be a member of Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supply (CIPS) in good standing;
  • Certificate in Management lasting not less than four (4) weeks Course from a recognized institution;
  • Proficiency in computer applications;
  • Demonstrated merit and ability as reflected in work performance and results; and
  • Fulfilled the requirements of Chapter six of the Constitution.

Experience

  •  A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector

Deputy Director, Acquisition and Disposal

Job Ref. No KEMSA/SCMS/2022/002

Scope of Work /Duties /Responsibilities

  • Implementing public procurement policies, regulations procedures and guidelines;
  • Monitoring compliance with public procurement and asset disposal act, 2015, and regulations; process tender for procurement of goods and services as per laid down policies and procedures;
  • Approving orders and requisitions;
  • Coordinating with legal and user departments in drawing and managing procurement contracts;
  • Developing procurement plans in liaison with users and as per the requirements and facilitate execution; and implementing of e- procurement strategies.
  • Ensuring provision of secretariat services to the procurement committees;
  • Coordinating the disposal of unserviceable stores as per the established regulations;
  • Maintaining manual and computerized database of procurement transactions at the Authority;
  • Monitoring development and implementation of procurement systems for security and safe custody of the Authority’s assets; and
  • Ensuring maintenance of assets register as per the procurement and assets disposal act.

Qualifications

  • Bachelor’s degree in any of the following disciplines: Supply Chain Management, Procurement and Logistics, Commerce, Business Administration, Economics or its equivalent qualifications from a
  • recognized institution
  • Master’s degree in any of the following disciplines: Supply Chain Management, Procurement, Commerce, Business Administration, Economics or its equivalent qualifications from a recognized institution;
  • Be a member of Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supply (CIPS) in good standing;
  • Certificate in Management lasting not less than four (4) weeks Course from a recognized institution;
  • Proficiency in computer applications;
  • Demonstrated merit and ability as reflected in work performance and results; and
  • Fulfilled the requirements of Chapter six of the Constitution.

Experience

  •  A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector

Director Supply Chain Management Services

Job Ref. No KEMSA/SCMS/2022/002

Scope of Work /Duties /Responsibilities

  • Implementing public procurement policies, regulations procedures and guidelines;
  • Monitoring compliance with public procurement and asset disposal act, 2015, and regulations; process tender for procurement of goods and services as per laid down policies and procedures;
  • Approving orders and requisitions;
  • Coordinating with legal and user departments in drawing and managing procurement contracts;
  • Developing procurement plans in liaison with users and as per the requirements and facilitate execution; and implementing of e- procurement strategies.
  • Ensuring provision of secretariat services to the procurement committees;
  • Coordinating the disposal of unserviceable stores as per the established regulations;
  • Maintaining manual and computerized database of procurement transactions at the Authority;
  • Monitoring development and implementation of procurement systems for security and safe custody of the Authority’s assets; and
  • Ensuring maintenance of assets register as per the procurement and assets disposal act.

Qualifications

  • Bachelor’s degree in any of the following disciplines: Supply Chain Management, Procurement and Logistics, Commerce, Business Administration, Economics or its equivalent qualifications from a
  • recognized institution
  • Master’s degree in any of the following disciplines: Supply Chain Management, Procurement, Commerce, Business Administration, Economics or its equivalent qualifications from a recognized institution;
  • Be a member of Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supply (CIPS) in good standing;
  • Certificate in Management lasting not less than four (4) weeks Course from a recognized institution;
  • Proficiency in computer applications;
  • Demonstrated merit and ability as reflected in work performance and results; and
  • Fulfilled the requirements of Chapter six of the Constitution.

Experience

  •  A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector

Deputy Director, Strategy and Planning

Scope of Work /Duties /Responsibilities

PLANNING

  • Coordinate the development, implementing and reviewing the Authority internal policies, regulations, guidelines;
  • Developing the agenda items for management on issues of corporate planning and Resource Mobilization;
  • Ensure alignment the Authority’s strategies with national and county policies, plans and strategies;
  • Coordinating corporate performance management process of all the departments and divisions at the Authority;
  • Coordinate the development of monthly, quarterly, semi-annual and annual organizational performance reports;
  • Ensure preparation, implementation, monitoring and evaluation of the Authority’s work plans and Performance Contract (PC).
  • Ensuring production of quality planning reports
  • Guiding the performance contracting process for the Authority
  • Developing, implementing and reviewing resource mobilization, strategies and programmes;

MONITORING AND EVALUATION

  •  Developing tools for corporate monitoring and evaluation
  • Carrying out corporate monitoring and evaluation;
  • Identify, formulate, examine, analyses and initiate review of policies touching on the Authority’s programs and services
  • Participate in preparation of policy position papers
  • Participating in the performance contracting process for the Authority
  • Prepare, collect data, analyses, report, monitor and evaluate Performance Contract.

Qualifications

  • Bachelor’s Degree in pharmacy, Medicine, Business Management, Finance, Supply Chain Management, or any other related field from a recognized University.
  • Master’s Degree in a relevant field.
  • Professional qualification. Bachelor’s Degree in any of the following fields: Economics, Statistics, Mathematics, Strategic Management, Business Development, Development Studies, and Business Administration or equivalent qualifications from a recognized institution;
  • Master’s Degree in any of the following fields: Economics, Statistics, Mathematics, Strategic Management, Business Development, Development Studies, and Business Administration or equivalent qualifications from a recognized institution;
  • Management course lasting not less than four (4) weeks from a recognized institution;
  • Member of a relevant professional body in good standing where applicable;
  • Proficiency in computer applications; Demonstrated managerial, administrative and professional competence in work performance.
  • Fulfill the requirements of Chapter Six of the Constitution

Experience

  • A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector.

Deputy Director, QMS HSE Risk Management Coordination

Job Ref. No KEMSA/SP/2022/002

Scope of Work /Duties /Responsibilities

  • Steering the implementation of the Authority’s Enterprise Risk Management Framework;
  • Identifying likely risks of the project and providing mitigating measures to guide implementation;
  • Identifying issues relating to QMS, HSE and risks within project implementation and explore potential solutions and appropriate
  • implementation of solutions in the Authority; developing and implementing appropriate Risk Management Strategies and Policies for the Authority;
  • Ensure QMS, HSE and risk-adjusted management of all projects to ensure both fiscal and operational continuity;
  • Reviewing of the Documented Processes in liaison with the users until they are uploaded to Q-Pulse for approval by Departmental Managers;
  • Oversee training of staff on ISO 9001:2015 and other Management Standards;
  • Guiding staff on the implementation and review of ISO 9001:2015

Requirements, 

QMS, HSE and also including Risk Management in the Authority;

  • Plan, Schedule and Conduct of Internal ISO 9001:2015 and ISO/IEC 17025:2017 Audits;
  • Monitoring the key corporate risks and exposures, and escalate the priority issues to the CEO or Directors;
  • Providing secretariat services to the Central Risk Steering Committee;
  • Evaluating the Enterprise Risk Management Framework against the evolving best practices in risk management;
  • Reviewing the key risk indicators applied across the Authority and their appropriateness; and
  • Ensuring the development, rollout and review of QMS, HSE and Risk Management Information System as a repository for risk data and information in the Authority.

Qualifications

  • Bachelor’s Degree in Finance, Accounting, Business Administration, Risk Management, Statistics, Economics, Actuarial Science or equivalent qualifications from a recognized institution;
  • Master’s Degree in Finance, Accounting, Business Administration, Risk Management, Statistics, Economics, Actuarial Science or equivalent qualifications from a recognized institution;
  • Professional qualification, where applicable
  • Membership to a professional body where applicable
  • Management course lasting not less than four (4) weeks
  • Proficiency in computer applications

Experience

  • A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector.

Director, Strategy and Planning

Job Ref. No KEMSA/SP/2022/001

Scope of Work /Duties /Responsibilities

PLANNING

  • Coordinate the development, implementing and reviewing the Authority internal policies, regulations, guidelines;
  • Developing the agenda items for management on issues of corporate planning and Resource Mobilization;
  • Ensure alignment the Authority’s strategies with national and county policies, plans and strategies;
  • Coordinating corporate performance management process of all the departments and divisions at the Authority;
  • Coordinate the development of monthly, quarterly, semi-annual and annual organizational performance reports;
  • Ensure preparation, implementation, monitoring and evaluation of the Authority’s work plans and Performance Contract (PC).
  • Ensuring production of quality planning reports
  • Guiding the performance contracting process for the Authority
  • Developing, implementing and reviewing resource mobilization, strategies and programmes;

MONITORING AND EVALUATION

  •  Developing tools for corporate monitoring and evaluation
  • Carrying out corporate monitoring and evaluation;
  • Identify, formulate, examine, analyses and initiate review of policies touching on the Authority’s programs and services
  • Participate in preparation of policy position papers
  • Participating in the performance contracting process for the Authority
  • Prepare, collect data, analyses, report, monitor and evaluate Performance Contract.

Qualifications

  • Bachelor’s Degree in pharmacy, Medicine, Business Management, Finance, Supply Chain Management, or any other related field from a recognized University.
  • Master’s Degree in a relevant field.
  • Professional qualification. Bachelor’s Degree in any of the following fields: Economics, Statistics, Mathematics, Strategic Management, Business Development, Development Studies, and Business Administration or equivalent qualifications from a recognized institution;
  • Master’s Degree in any of the following fields: Economics, Statistics, Mathematics, Strategic Management, Business Development, Development Studies, and Business Administration or equivalent qualifications from a recognized institution;
  • Management course lasting not less than four (4) weeks from a recognized institution;
  • Member of a relevant professional body in good standing where applicable;
  • Proficiency in computer applications; Demonstrated managerial, administrative and professional competence in work performance.
  • Fulfill the requirements of Chapter Six of the Constitution

Experience

  • A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector.

Deputy Director, Resource Mobilization

Job Ref. No KEMSA/PRM/2022/003

Scope of Work /Duties /Responsibilities

  • Development of resource mobilization strategies;
  • Developing funding proposals for resource mobilization and drafting of negotiation documents;
  • Developing and updating donor and development partners database and funded projects and programmes;
  • Assessing and evaluating various externally funded projects and programs;
  • Preparing reports on funding and resource mobilization activities and programmes.
  • Develop and implement the social enterprise strategy to diversify revenue streams.
  • Mobilizing financial and non-financial resources from private sectors entities, individuals, and corporate agencies
  • Monitor donor reporting and grant expenditure deadlines;
  • Providing input in the development and implementation of mobilization policies and strategies for sourcing of funds from individuals, bilateral,
  • multi- lateral, and private organizations;
  • Reviewing and analyzing the partnership database for policy decisions;

Qualifications

  • Bachelor’s degree in any of the following Marketing, Planning, Economics, Commerce, or other business/ Health related field from a recognized institution;
  • A Master’s Degree in any of the following disciplines Business Management, Marketing, Planning, Economics, Commerce, or other business/ Health related field from a recognized institution
  • Management course lasting not less than four (4) weeks from a recognized institution
  • Be a member of a relevant professional body in good standing where applicable;
  • Proficiency in use of MS Office applications and ERP platform; and
  • Met the requirements of Chapter 6 of the Constitution;
  • Demonstrated experience in securing funds for development organizations from the global community, donors and the private sector;

Experience

  • A minimum period of ten (10) in relevant work experience and at least three (3) in a supervisory position in the Public Service or Private Sector;

Deputy Director, Partnership and Linkages

Job Ref. No KEMSA/PRM/2022/002

Scope of Work /Duties /Responsibilities

  • Development of resource mobilization strategies;
  • Developing funding proposals for resource mobilization and drafting of negotiation documents;
  • Developing and updating donor and development partners database and funded projects and programmes;
  • Assessing and evaluating various externally funded projects and programs;
  • Preparing reports on funding and resource mobilization activities and programmes.
  • Develop and implement the social enterprise strategy to diversify revenue streams.
  • Mobilizing financial and non-financial resources from private sectors entities, individuals and corporate agencies
  • Monitor donor reporting and grant expenditure deadlines;
  • Providing input in the development and implementation of mobilization policies and strategies for sourcing of funds from individuals, bilateral, multi- lateral and private organizations;
  • Reviewing and analyzing the partnership database for policy decisions;

Qualifications

  • Bachelor’s degree in any of the following Marketing, Planning, Economics, Commerce, or other business/ Health related field from a recognized institution;
  • A Master’s Degree in any of the following disciplines Business Management, Marketing, Planning, Economics, Commerce, or other business/ Health related field from a recognized institution
  • Management course lasting not less than four (4) weeks from a recognized institution
  • Be a member of a relevant professional body in good standing where applicable;
  • Proficiency in use of MS Office applications and ERP platform; and
  • Met the requirements of Chapter 6 of the Constitution;
  • Demonstrated experience in securing funds for development organizations from the global community, donors and the private sector;

Experience

  • A minimum period of ten (10) in relevant work experience and at least three (3) in a supervisory position in the Public Service or Private Sector;

Personal Qualities

  • Proposal writing skills
  • Ability to creatively solve problems
  • Good analytical skills in developing and implementing resource mobilization strategies
  • Negotiation, communication and interpersonal skills.
  • Strong communication and reporting skills;
  • Emotional and social intelligence skills;
  • Managerial skills;

Director, Partnership and Resource Mobilization

Job Ref. No KEMSA/PRM/2022/001

Scope of Work /Duties /Responsibilities

  • Development and implementation of resource mobilization strategies
  • Spearheading proposal development efforts and submission of winning grant proposals.
  • Monitoring and maintaining the proposal pipeline and generate regular reports.
  • Engaging in donor relationship management to ensure donor retention and upgrades.
  • Identifying capacity development needs of the Authority in relation to fundraising and resource mobilization activities.
  • developing a resource mobilization Work plan and constantly follow-up the implementation of the plan
  • Processing of agreements in connection with funding opportunities and ensure effective and timely follow-up in terms of submission of reports to the donors and grant renewal proposals.
  • Ensuring that fundraising and resource mobilization information are up to date
  • Ensuring effective maintenance and updating of records of partners’ support;
  • Coordinating the development and execution of work plans, budgets and progress reports;
  • Collaboration with relevant directorates on the identification and development of programmes for resource mobilization and partnerships;
  • Liaising with external partners, government agencies, donors, community leaders, and other stakeholders on resource mobilization and partnership;

Qualifications

  • Bachelor’s degree in any of the following disciplines: Supply Chain Management, Procurement and Logistics, Commerce, Business Administration, Economics or its equivalent qualifications from a
  • recognized institution
  • Master’s degree in any of the following disciplines: Supply Chain Management, Procurement, Commerce, Business Administration, Economics or its equivalent qualifications from a recognized institution;
  • Be a member of Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supply (CIPS) in good standing.
  • Leadership course lasting not less than four (4) weeks from a recognized institution
  • Proficiency in use of MS Office applications and ERP platform; and
  • Met the requirements of Chapter 6 of the Constitution;
  • Demonstrated experience in securing funds for development organizations

Experience

  • A minimum period of twelve (12) in relevant work experience and at least three (3) in a management position in the Public Service or Private Sector;

Deputy Director, Internal Audit Risk Assurance

Job Ref. No KEMSA/IARA/2022/004

Scope of Work /Duties /Responsibilities

  • Implementing internal audit policies, strategies and regulations;
  • Developing and reviewing internal audit guidelines, processes and procedures;
  • Analyzing data on periodical financial returns, estimates and expenditure;
  • Preparing audit operational plans, budget and coordinating audit teams in implementing work plans;
  • Confirming the propriety and accuracy of the transactions and provide recommendations;
  • Auditing and analyzing the adequacy of internal policies, procedures, processes and systems to ensure necessary and recommend sufficient internal controls;
  • Ensuring the Service complies with the relevant internal audit policies, regulations, procedures, administrative government circulars and guidelines;
  • Carrying out research and benchmark on auditing and emerging technologies;
  • Undertaking complex Internal audits including annual accounts;
  • Coordinating the carrying out of special audit assignments as need arises and following up on audit reviews;
  • Liaising with external auditors and following up on the implementation of audit recommendations;
  • Coordinating on the carrying out of audit checks and identifying any accounting errors, cases of fraud and initiating investigations;
  • Recommending on adoption and implementation of effective auditing system and processes;
  • Coordinating risk assessment, measurement and management and make recommendations for management decision;
  • Following up on implementation of audit recommendations and preparing audit report; and
  • Analyzing and evaluating audit reports.

Qualifications

  • Bachelor’s Degree in any of the following disciplines: Accounting, Finance or Business Administration (Finance and Accounting option) or relevant field from a recognized institution;
  • Master’s degree in any of the following disciplines: Business Administration (Accounting/Finance Option) or relevant field from a recognized institution;
  • Passed Certified Public Accountant of Kenya (K) or its equivalent qualification;
  • Be a registered member of ICPAK in good standing and or CFE (Certified Fraud Examination) OR Be a Member of the IIA/ISPAK in good standing;
  • Certificate in Leadership Development Course from a recognized institution;
  • Certificate in Management Course from a recognized institution;
  • Proficiency in computer applications;
  • Demonstrated professional competence and ability as reflected in work performance and results; and
  • Fulfilled the requirements of Chapter six (6) of the Constitution

Experience

  • A minimum period of ten (10) in relevant work experience and at least three (3) in a supervisory position in the Public Service or Private Sector;

Deputy Director, Internal Audit Process Audit

Job Ref. No KEMSA/IARA/2022/003

Scope of Work /Duties /Responsibilities

  • Implementing internal audit policies, strategies and regulations;
  • Developing and reviewing internal audit guidelines, processes and procedures;
  • Analyzing data on periodical financial returns, estimates and expenditure;
  • Preparing audit operational plans, budget and coordinating audit teams in implementing work plans;
  • Confirming the propriety and accuracy of the transactions and provide recommendations;
  • Auditing and analyzing the adequacy of internal policies, procedures, processes and systems to ensure necessary and recommend sufficient internal controls;
  • Ensuring the Service complies with the relevant internal audit policies, regulations, procedures, administrative government circulars and guidelines;
  • Carrying out research and benchmark on auditing and emerging technologies;
  • Undertaking complex Internal audits including annual accounts;
  • Coordinating the carrying out of special audit assignments as need arises and following up on audit reviews;
  • Liaising with external auditors and following up on the implementation of audit recommendations;
  • Coordinating on the carrying out of audit checks and identifying any accounting errors, cases of fraud and initiating investigations;
  • Recommending on adoption and implementation of effective auditing system and processes;
  • Coordinating risk assessment, measurement and management and make recommendations for management decision;
  • Following up on implementation of audit recommendations and preparing audit report; and
  • Analyzing and evaluating audit reports.

Qualifications

  • Bachelor’s Degree in any of the following disciplines: Accounting, Finance or Business Administration (Finance and Accounting option) or relevant field from a recognized institution;
  • Master’s degree in any of the following disciplines: Business Administration (Accounting/Finance Option) or relevant field from a recognized institution;
  • Passed Certified Public Accountant of Kenya (K) or its equivalent qualification;
  • Be a registered member of ICPAK in good standing and or CFE (Certified Fraud Examination) OR Be a Member of the IIA/ISPAK in good standing;
  • Certificate in Leadership Development Course from a recognized institution;
  • Certificate in Management Course from a recognized institution;
  • Proficiency in computer applications;
  • Demonstrated professional competence and ability as reflected in work performance and results; and
  • Fulfilled the requirements of Chapter six (6) of the Constitution

Experience

  • A minimum period of ten (10) in relevant work experience and at least three (3) in a supervisory position in the Public Service or Private Sector

Deputy Director, Internal Audit Forensics

Job Ref. No KEMSA/IARA/2022/002

Scope of Work /Duties /Responsibilities

  • Implementing internal audit policies, strategies and regulations;
  • Developing and reviewing internal audit guidelines, processes and procedures;
  • Analyzing data on periodical financial returns, estimates and expenditure;
  • Preparing audit operational plans, budget and coordinating audit teams in implementing work plans;
  • Confirming the propriety and accuracy of the transactions and provide recommendations;
  • Auditing and analyzing the adequacy of internal policies, procedures, processes and systems to ensure necessary and recommend sufficient internal controls;
  • Ensuring the Service complies with the relevant internal audit policies, regulations, procedures, administrative government circulars and guidelines;
  • Carrying out research and benchmark on auditing and emerging technologies;
  • Undertaking complex Internal audits including annual accounts;
  • Coordinating the carrying out of special audit assignments as need arises and following up on audit reviews;
  • Liaising with external auditors and following up on the implementation of audit recommendations;
  • Coordinating on the carrying out of audit checks and identifying any accounting errors, cases of fraud and initiating investigations;
  • Recommending on adoption and implementation of effective auditing system and processes;
  • Coordinating risk assessment, measurement and management and make recommendations for management decision;
  • Following up on implementation of audit recommendations and preparing audit report; and
  • Analyzing and evaluating audit reports.

Qualifications

  • Bachelor’s Degree in any of the following disciplines: Accounting, Finance or Business Administration (Finance and Accounting option) or relevant field from a recognized institution;
  • Master’s degree in any of the following disciplines: Business Administration (Accounting/Finance Option) or relevant field from a recognized institution;
  • Passed Certified Public Accountant of Kenya (K) or its equivalent qualification;
  • Be a registered member of ICPAK in good standing and or CFE (Certified Fraud Examination) OR Be a Member of the IIA/ISPAK in good standing;
  • Certificate in Leadership Development Course from a recognized institution;
  • Certificate in Management Course from a recognized institution;
  • Proficiency in computer applications;
  • Demonstrated professional competence and ability as reflected in work performance and results; and
  • Fulfilled the requirements of Chapter six (6) of the Constitution

Experience

  • A minimum period of ten (10) in relevant work experience and at least three (3) in a supervisory position in the Public Service or Private Sector

Director, Internal Audit and Risk Assurance

Job Ref. No KEMSA/IARA/2022/001

Scope of Work /Duties /Responsibilities

  • Implementing internal audit policies, strategies and regulations;
  • Developing and reviewing internal audit guidelines, processes and procedures;
  • Analyzing data on periodical financial returns, estimates and expenditure;
  • Preparing audit operational plans, budget and coordinating audit teams in implementing work plans;
  • Confirming the propriety and accuracy of the transactions and provide recommendations;
  • Auditing and analyzing the adequacy of internal policies, procedures, processes and systems to ensure necessary and recommend sufficient internal controls;
  • Ensuring the Service complies with the relevant internal audit policies, regulations, procedures, administrative government circulars and guidelines;
  • Carrying out research and benchmark on auditing and emerging technologies;
  • Undertaking complex Internal audits including annual accounts;
  • Coordinating the carrying out of special audit assignments as need arises and following up on audit reviews;
  • Liaising with external auditors and following up on the implementation of audit recommendations;
  • Coordinating on the carrying out of audit checks and identifying any accounting errors, cases of fraud and initiating investigations;
  • Recommending on adoption and implementation of effective auditing system and processes;
  • Coordinating risk assessment, measurement and management and make recommendations for management decision;
  • Following up on implementation of audit recommendations and preparing audit report; and
  • Analyzing and evaluating audit reports.

Qualifications

  • Bachelor’s Degree in any of the following disciplines: Accounting, Finance or Business Administration (Finance and Accounting option) or relevant field from a recognized institution;
  • Master’s degree in any of the following disciplines: Business Administration (Accounting/Finance Option) or relevant field from a recognized institution;
  • Passed Certified Public Accountant of Kenya (K) or its equivalent qualification;
  • Be a registered member of ICPAK in good standing and or CFE (Certified Fraud Examination) OR Be a Member of the IIA/ISPAK in good standing;
  • Certificate in Leadership Development Course from a recognized institution;
  • Certificate in Management Course from a recognized institution;
  • Proficiency in computer applications;
  • Demonstrated professional competence and ability as reflected in work performance and results; and
  • Fulfilled the requirements of Chapter six (6) of the Constitution

Experience

  • A minimum period of twelve (12) in relevant work experience and at least four (4) in a supervisory position in the Public Service or Private Sector

Deputy Director, Health Product Technology Planning and Market Research Services

Job Ref. No KEMSA/HPT/2022/004

Scope of Work /Duties /Responsibilities

  • Promoting a culture of high performance and continuous improvement in the department
  • Creating a team environment that supports transparent communication and ownership of responsibility.
  • Providing guidance and support while empowering the team to be innovative using their expertise and knowledge to make decisions.
  • Setting performance targets and monitor performance for all staff in the department
  • Providing career development, coaching, training and skill building for all staff in the HPT Planning & Market Research to meet both organizational and personal development goals
  • Ensuring the HPT supply chain processes are supporting sound financial practices and operational efficiencies.
  • Developing the supply chain budget with regular monitoring of actual expenditure against forecast and identifying opportunities for improvement.
  • Managing of inventory assets and controls; annual count/cycle counting
  • Coordinate supply planning through forecasting and preparation of procurement plans;
  • Providing oversight on inventory planning, forecasting, minimum order quantity, obsolete inventory strategy
  • Developing and review the HPT inventory management policy on a periodic basis
  • Ensuring accurate inventory management of HPT supply plan, schedule receipts;
  • Overseeing market research to inform procurement strategies
  • Ensuring levelling of warehouse and distribution resources to meet customer requirements
  • Leading cross functional projects across the business to effectively drive improvements in logistics costs and service delivery
  • Monitoring and evaluating key performance indicators in HPT planning and market research to ensure that customer/stakeholder requirements and supply chain metrics are met.

Qualifications

  • Bachelor’s Degree in the following disciplines: Business, Commerce, Health Care Management, Health Economics, Health Systems Management, Nursing, Pharmacy, Supply Chain Management, or any other related field from a recognized institution;
  • Master’s Degree in the following disciplines: Business, Health Economics, Supply Chain Management or another relevant field;
  • Membership to a professional body where applicable. Management course lasting not less than four (4) weeks from a recognized institution.
  • Proficiency in computer applications.
  • Fulfil the requirements of Chapter Six of the Constitution.

Experience

  • A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector;

Deputy Director, Health Product Technologies Compliance Services

Job Ref. No KEMSA/HPT/2022/003:

Scope of Work /Duties /Responsibilities

  • Overseeing the activity of the HPT Compliance department and staff, developing, implementing, and maintaining a system of quality and reliability testing for HPTs;
  • Ensuring compliance with statutory requirements and any agreed protocols;
  • Ensuring the HPT Compliance processes are supporting sound financial practices and operational efficiencies;
  • Communicating quality standards and parameters to QA team and other appropriate staff;
  • Ensuring proper classification of all HPTs within the KEMSA supply chain and transmit these reports to Authority Management and the Ministry of Health for coding of HPTs in the country;
  • Ensuring technical specifications of HPT tenders meet quality standards
  • Ensuring transport tender specifications meet GDPs
  • Ensuring transporters meet Good Distribution Practices as guided by relevant regulatory bodies;
  • Coordinating routine quality testing of HPTs in collaboration with regulatory bodies and accredited testing agencies;
  • Ensuring warehouse and distribution SOPs meet GDP guidelines;

Qualifications

  • Bachelor’s Degree in Pharmacy;
  • Master’s Degree in the following disciplines: Business Administration, Health Care Management, Health Systems Management and Public Health;
  • Membership to a professional body where applicable;
  • Management course lasting not less than four (4) weeks from a recognized institution;
  • Proficiency in computer applications; and
  • Fulfil the requirements of Chapter Six of the Constitution

Experience

  • A minimum period of ten (10) years in relevant work experience and at least four (4) years in a Supervisory position in the Public Service or Private Sector;

Deputy Director, Logistics

Job Ref. No KEMSA/HPT/2022/002

Scope of Work /Duties /Responsibilities

  • 1Promoting a culture of high performance and continuous improvement in the department
  • Creating a team environment that supports transparent communication and ownership of responsibility.
  • Providing guidance and support while empowering the team to be innovative using their expertise and knowledge to make decisions.
  • Setting performance targets and monitor performance for all staff in the department
  • Providing career development, coaching, training and skill building for all staff in the HPT Planning & Market Research to meet both organizational and personal development goals
  • Ensuring the HPT supply chain processes are supporting sound financial practices and operational efficiencies.
  • Developing the logistics budget with regular monitoring of actual expenditure against forecast and identifying opportunities for improvement.
  • Planning, directing and coordinating all activities of the warehouse;
  • Coordinate warehousing at central stores and comply with Good Distribution Practices (GDP);
  • Optimizing warehouse processes including receipt, storage, order picking, packing, and dispatch schedules to meet customer requirements;
  • Instituting mechanisms to guard against stock losses through expiries and damages;
  • Undertaking continuous monitoring and evaluation of warehousing key performance indicators.
  • Setting performance targets for staff in the warehouse division
  • Providing career development, coaching, training and skill building for all staff in the warehouse division to meet both organizational and personal development goals; and
  • Monitoring and evaluating key performance indicators in receiving, storage and order fulfilment to ensure that customer/stakeholder requirements and supply chain metrics are met.

Qualifications

  • Bachelor’s Degree in the following fields: Business, Commerce, Health Care Management, Health Economics, Health Systems Management, Nursing, Pharmacy, Supply Chain Management.;
  • Master’s Degree in the following fields; Business, Health Economics, Supply Chain Management;
  • Membership to a professional body where applicable;
  • Mangement course lasting not less than four (4) weeks from a recognized institution;
  • Proficiency in computer applications;
  • Demonstrated merit and ability as reflected in work performance and results; and
  • Fulfil the requirements of Chapter Six of the Constitution.

Experience

  • A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector;

Director, Health Products and Technologies

Job Ref. No KEMSA/HPT/2022/001

Scope of Work /Duties /Responsibilities

  • Providing leadership, management and effective operation of the HPT demand forecasting, supply planning, capacity planning, warehousing, distribution, and quality assurance of HPTs
  • Developing HPT supply chain strategy and processes to deliver on KEMSA’s mandate
  • Ensuring end to end visibility of the Supplier- KEMSA- health facility stores HPT supply chain
  • Ensure the HPT supply chain processes are supporting sound financial practices and operational efficiencies.
  • Developing supply chain budget with regular monitoring of actual expenditure against forecast and identifying opportunities for improvement.
  • Coordinating the management of inventory assets and controls; annual count/cycle counting
  • Coordinating HPT demand forecasting, supply planning, warehousing, distribution, and HPT quality assurance operations
  • Ensuring warehouse, distribution operations are optimized to deliver efficient, cost-effective, and reliable products and services
  • Ensuring compliance with Good Distribution Practices (GDP);
  • Ensuring quality assurance and compliance of HPTs

Qualifications

  • Bachelor’s Degree in Pharmacy
  • Master’s Degree in the following fields Business, Health Economics, Supply Chain Management, or any other related field from a recognized institution;
  • Current registration by the Pharmacy & Poison’s board
  • Current membership with the Pharmaceutical Society of Kenya
  • Leadership course lasting not less than four (4) weeks from a recognized institution;
  • Proficiency in computer applications;
  • Demonstrated merit and ability as reflected in work performance and results; and Fulfil the requirements of Chapter Six of the Constitution.

Experience

  • A minimum period of twelve (12) years in relevant work experience and at least four (4) in a Management position in the Public Service or Private Sector;

How to Apply

  • Interested candidates are required to submit their duly filled application forms (available on https://www.kemsa.co.ke/download/application-form/) in either hard or soft copy formats marked / referenced ‘Job Ref
  • Application for the specific Position should be stated .
  • Hard copy applications to be enclosed in plain sealed envelopes marked / referenced clearly as above.
  • Interested candidates should not indicate their names on the envelope.
  • Please note that successful candidates will be required to submit certified true copies of certificates, testimonials, a detailed CV, and MUST fulfill the requirements of Chapter Six of the Constitution of Kenya 2010 and will be required to attach copies of the requisite documents during interviews.
  • Hard Copy Applications can be submitted physically or sent via postal mail and addressed to:
Chief Executive Officer Kenya Medical Supplies Authority Commercial Street Industrial Area P. O. Box 47715 – 00100 NAIROBI, KENYA
  • Soft copy applications can be sent via email to recruitment@kemsa.co.ke
  • Online applications can be submitted via www.careers.kemsa.co.ke All applications should be submitted and received on or before: 17:00hrs on August 16, 2022.
Interested and qualified? Go to Kenya Medical Supplies Authority (KEMSA) on careers.kemsa.co.ke to apply

Job Categories: Many positions. Job Types: Full-Time.

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