Key Responsibilities

Examination Administration

• Assist in planning, organizing and implementing the college’s quarterly examinations calendar and ensure alignment with the academic calendar.
• Conduct sanitization meeting with trainees on the examination registration and overall conduct.
• Assist in Registration of student for external examination.
• Assist in compilation and storage of student POEs.
• Assist in the secure printing, packaging and storage of examination papers.
• Support preparation of examination timetables and distribution to Trainees and Trainers.
• Process exam entries and registrations, verify eligibility and ensure compliance with examination regulations.
• Prepare and update examination records, databases, and candidate lists.
• Coordinate invigilation arrangements, support invigilator briefing and scheduling.
• Ensure safe handling, secure storage and distribution of question papers and confidential exam documents.
• Systematically collect, count and record answer scripts after exams for delivery to markers.
• Assist in processing exam results, mark sheet compilation, verification and dissemination of results to appropriate College offices.
• Maintain archive of physical and electronic examination records and documents.

Compliance & Reporting

• Ensure adherence to college examination policies, rules and regulatory standards.
• Participate in the internal exam moderation, review and quality assurance processes as required.
• Support preparation of examination reports, statistics and summaries for management.C. Communication & Support
• Serve as a point of contact for examination-related inquiries from Trainees, Trainer and external bodies.
• Assist in training or orienting new invigilators.
• Provide excellent customer service in responding to student and faculty queries regarding exams

General Administrative Duties

• Uphold confidentiality of examination materials and student records at all times.
• Perform additional tasks as assigned by the Examinations Officer or College management.

Qualifications & Experience

Required:

• Bachelor’s degree (or equivalent) in Education, Business Administration, ICT, Science or related field.
• Minimum of 1 years’ experience in academic or examination administration.
• Proficient in Microsoft Office and database management systems.

Desirable:

• Prior experience in a college/university examination office.
• Knowledge of academic regulations, examination systems, and record-keeping best practices.

Objective
The Dean of Students is responsible for planning, coordinating, and managing student affairs to enhance campus life. This includes overseeing sports and extracurricular activities, mentorship programs, counseling services, community service linkages, health services, accommodation, and college cleanliness. The Dean plays a pivotal role in ensuring a safe, inclusive, and supportive environment that fosters the personal, academic, and professional growth of students.

Main Duties and Responsibilities

1. Student Life and Extracurricular Activities
2. Sports Management
3. Mentorship and Community Service Programs
4. Counseling and Student Support Services
5. Discipline and Security
6. Cleanliness and Accommodation Management
7. Reporting and Communication
8. Coordination and Collaboration
9. Other Responsibilities

Job Specifications

Academic Qualifications:

1. Bachelor’s degree in Education, Counseling, Social Work, Psychology, Sports Management, or a related field.
2. A Master’s degree in Student Affairs, Educational Leadership, or a relevant area is highly desirable.

Experience:

1. At least 5 years of experience in student affairs, counseling, academic administration, or sports management.
2. Proven track record in managing student programs, welfare, and disciplinary processes.
3. Be computer proficient (MS Office).