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12 Oct 2021

Full-Time Jobs at International Organization For Migration (4 Positions)

International Organization for Migration – Posted by Sunlit Centre Kenya Nairobi, Nairobi County, Kenya

Job Description

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

Regional Data Hub Junior Consultant

Job Description

CONTEXT

Under the overall supervision of the Senior Regional Policy & Programme Coordinator, the direct supervision of the Regional Data Hub (RDH) Coordinator and in close coordination with the Regional Displacement Tracking Matrix (DTM) Coordinator, the successful candidate will be responsible for supporting the core migration data intiatives of the RDH, including: the analysis and research of mixed migration movements across the region; the packaging and dissemination of the RDH products; and capacity development activities on migration data at the national and regional level.

RESPONSIBILITIES AND ACCOUNTABILITIES

  • Support the analysis and validation of mixed migration data collected at various points along the migration journey: en route, stranded or in need of assistance, voluntary and forced returns, humanitarian evacuations, and return and reintegrated migrants.
  • Contribute to research, analysis, and report on mixed migration data, and support designing the information management (IM) products and their dissemination to both a technical and non-technical audience.
  • Conduct data verification, triangulation and validation through multiple sources, both primary and secondary (including media monitoring, local authorities, network of key informants).
  • Support the Displacement Tracking Matrix Flow Monitoring activities through reporting and analysis, editing, publication and dissemination of relevant products.
  • Support in drafting thematic research, designing survey methodologies, and monitor field operations of data collection efforts in close coordination with the RDH team.
  • Support to implement capacity development initiatives on migration data in close collaboration with National Statistical Offices and Regional Economic Communities.
  • Perform such other duties as may be assigned.

EDUCATION AND EXPERIENCE

Advanced degree from an accredited academic institution in a field of study related to social science, economy, information management, or other relevant disciplines with one year of relevant professional experience.

Skills

  • Excellent research, writing, communication and analytical skills;
  • Ability to prepare clear and concise reports;
  • Accountability;
  • Client Orientation;
  • Continuous Learning;
  • Communication;
  • Creativity and Initiative;
  • Planning and Organizing;
  • Professionalism – displays mastery of subject matter;
  • Incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
  • Technological Awareness;
  • IT skills, especially Microsoft Office and Adobe Creative Cloud (a great command of Excel, InDesign and Illustrator is a strong advantage).

LANGUAGES

Fluency in English is required (oral and written). Knowledge of French is advantageous.

Regional Vaccination Support Officer

CONTEXT

Under the direct supervision of the Regional Vaccination Coordinator and in close coordination with the IOM Global Vaccination Coordinator and Migration Health Advisor, Global Health Security, the successful candidate will be responsible for supporting IOM’s COVID-19 vaccination efforts within the Migration Health Division (MHD).

CORE FUNCTIONS & RESPONSIBILITIES

  • With the Regional Vaccination Coordinator (RVC), facilitate the provision of technical (through Technical Instructions), operational guidance and information, to facilitate sound IOM COVID-19 & other vaccination programme efforts by IOM and partner clinics.
  • Facilitate the coordination of IOM COVID-19 vaccination activities in resettlement with Regional CDC offices and other partners.
  • Monitor COVID-19 outbreaks and vaccination status in all countries affecting IOM migration health operations in the Region.
  • Be up-to-date regarding technical and operational vaccination publications, alert the coordinator and summarize highlights.
  • Facilitate all relevant health education materials are available, and staff are trained on using these materials with refugees.
  • Facilitate the design and delivery of COVID-19 vaccination specific trainings and also monitor training completion/coverage in the Region.
  • Assist with collection and timely submission of vaccination related inputs for institutional reporting purposes such as regular updates on important developments, MHD efforts and related operations.
  • Assist with the collecting, reviewing and presentation of vaccination data and survey development in relation to vaccinations of migrant populations, as well as contribute to the formulation of presentations, updates, guidance documents/policies.
  • Assist Country Offices in overseeing project implementation and reporting to partners and donors, and the evaluation of vaccination related programs. Inform Regional Vaccination Coordinator of these initiatives.
  • Assist with the preparation of training materials for staff in implementing vaccination programmes and support the capacity building of staff globally through trainings, webinars or field visits.
  • Establish surveillance for infodemics and assist country operations in addressing vaccination hesitancy in the Region.
  • Perform such other duties as may be assigned.

REQUIRED QUALIFICATIONS & EXPERIENCE

Education

Master’s degree in Public Health, Medicine, Social Sciences, Nursing, or related field from an accredited academic institution with two years of relevant professional experience.

Or;

University degree in the above fields with four years of relevant professional experience.

Experience

  • Four years’ experience working on vaccination issues.
  • Familiarity and/or experience with project development, management, monitoring and evaluation is an advantage.
  • Experience working with health data is desirable.
  • Practical experience of how-to multi-task, prioritize and work independently.
  • Computer/software literate, preferably advanced skills in Microsoft software.

Skills

  • Strong organizational skills.
  • Demonstrated ability to write clear and concise progress reports, project documents and proposals.
  • Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds.

LANGUAGES

Fluency in both written and spoken English is required. Working knowledge of French or Spanish is an added advantage.

 

Monitoring and Evaluation Assistant (Joint Initiative)

Job Description

CONTEXT

Under the direct supervision of the Regional Monitoring & Evaluation Officer (JI) and the overall supervision of the Senior Regional Programme Manager (Joint Initiative). The Senior M&E Assistant will support the implementation of the Programme Monitoring activities and work closely with the missions implementing the Reintegration Facility as well as regional office staff.

CORE FUNCTIONS & RESPONSIBILITIES

  1. In coordination with the Regional Monitoring & Evaluation Officer (JI), lead the implementation of the M&E strategy, including learning and accountability and generation of reliable data for results-based management of the M&E activities.
  2. Support and provide technical guidance to country offices with data verification exercise, perform data quality checks, activation, and correction of cases in MiMOSA database.
  3. Collect, consolidate and analyse data for the internal monthly reports, support Regional Monitoring & Evaluation Officer (JI) with entering and cleaning data in the Online monitoring system.
  4. Work with the project staff to monitor relevant context related indicators and triggers relevant for the Reintegration Facility operations.
  5. Support sound, ethical and methodological design and implementation approach for the Reintegration Facility assessments, surveys as well as monitoring plans, ensuring that gender sensitivity and gender analysis is integrated.
  6. Support Regional Monitoring & Evaluation Officer (JI) with survey design, and developing questionnaires in the KoBo platform, conduct data cleaning, data merging and statistical analysis.
  7. Establish the management of returnees and community-based response mechanisms in areas where the Reintegration Facility activities are carried out.
  8. Support project management with the preparation of timely reports to ensure compliance with key programme indicators and ensure project activities are in line with donor requirements.
  9. Plan, organize and deliver training opportunities and workshops to help IOM programme personnel understand the M&E system and their responsibilities within the system.
  10. Provide support to external evaluations and conduct internal performance and impact evaluations and other accountability reports as required, including analysis of the findings, and providing recommendations.
  11. Provide project staff with after action reviews and promote a culture of lessons learning and generation of knowledge.
  12. Perform such other duties as may be assigned.

 

REQUIRED QUALIFICATION AND EXPERIENCE

Education

  • University degree in social sciences, migration studies, Econometrics, Statistics, or a related field from an accredited academic institution.

Experience

  • At least five years of relevant professional experience.
  • Experience with survey design, data collection and analysis.
  • Knowledge of the ODK platforms, specifically KoBo.
  • Knowledge of the relational databases, SQL is an advantage.
  • Professional work experience with United Nations Agency, International Organization and Non-Governmental Organisations (NGOs) dealing with migrants or refugees would be a strong advantage;

Skills

  • Ability to consolidate information from multiple sources and present the analysis.
  • Strong written and oral communication, organizational and interpersonal relationship skills.
  • Excellent command of Excel, statistical analysis software.
  • Hard working, good team player, dedicated, ability to monitor and follow up on pending matters.
  • Ability to meet deadlines and work under pressure with minimum supervision;

LANGUAGES

Fluency in English (oral and written). Knowledge of French, Amharic, Arabic or Somali is an advantage.

 

Human Resource Assistant

Job Description

CONTEXT

Under the overall supervision of the Human Resources Officer (HRO) and the direct supervision of National Human Resources Officer (NHRO).

CORE FUNCTIONS & RESPONSIBILITIES

  • Assist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice, screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates’ assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.
  • Carry-out and coordinate pre-employment activities such as preparation of Entry On Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearance, coordinate enrolment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.
  • Perform assigned role(s) in PRISM HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate prompt actions and generate reports, contract extensions, personnel actions and other related documentation.
  • Perform the role of Time-keeper in PRISM; monitor, maintain, update and reconcile leave quotas based on supporting documentation; generate, edit and analyse leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in PRISM.
  • Carry-out a wide range of Human Resources actions, including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases, etc. and coordinate with the Regional Office, Administrative Centers and Human Resource Management in Geneva as appropriate.
  • Prepare all reports on personnel matters and submit in a timely manner to concerned parties; draft and review routine correspondence, letters, certifications, etc.; open and update personal files, create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
  • Assist in monitoring compliance with the Staff Evaluation System and follow-up with staff and supervisor as needed; facilitate compliance by providing technical guidance on the use of the system.
  • Organize Human Resources events including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records.
  • Provide information to staff on their entitlements and responsibilities in line with IOM regulations, instructions and procedures. Respond to standard inquiries and refer the most sensitive/complex ones.
  • Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analyzing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices.
  • Coordinate and process the HR requirements for the mission’s Migration Health Department’s ISO certification process.
  • Prepare the monthly staff statistics, activity and training reports as required.
  • Coordinate with HOUs and supervisors in conducting comprehensive organizational Development and Training needs assessments.
  • Participate in inter-agency Human Resources related working groups as assigned.
  • Assist with the scheduling and coordination of training programs with contractors and facilitators.
  • Provide guidance and training to new/junior staff in the unit.
  • Perform other related duties as assigned.

REQUIRED QUALIFICATIONS & EXPERIENCE

Education

  • Completed Master’s Degree in Human Resources, Talent Management, Business Administration or a related field from an accredited academic institution with 3 years’ relevant professional experience.

or;

  • University Degree in Human Resources, Talent Management, Business Administration or a related field from an accredited academic institution with 5 years of relevant professional experience.

Experience

  • At least 5 years work experience as HR Generalist or experience in at least three of the following areas: training and development, recruitment, organizational development, performance management, HRIS and job classification.
  • A minimum of 2 years work experience in an international organization.
  • Prior experience in usage of HR Information Systems or Database required. Knowledge of SAP is an added advantage.
  • Knowledge and experience in ISO Certification process is an added advantage.
  • Solid computer skills, including proficiency in MS Office Packages (Office, Excel, Power point, outlook) internet and E-mail.
  • Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
  • Mature individual, able to work independently under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.

LANGUAGES

Fluency in both written and spoken English and Swahili.

How to Apply

Interested candidates should submit a technical and financial proposal with examples of past, relevant research on soft copies, CV and a cover letter indicating the Position Title and Vacancy Number with three professional referees (previous and current supervisors), and their contacts (both email and telephone) to International Organization for Migration (IOM), RO Human Resources Department, via e-mail: ronairobihrdrec@iom.int Only shortlisted applicants will be contacted.

Job Categories: Many positions. Job Types: Full-Time.

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