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12 Jul 2018

Full-Time Executive Assistant Jobs

Java House – Posted by Sunlit Centre Kenya Mombasa, Mombasa County, Kenya

Job Description

Executive Assistant Job at Java House

Country: Kenya

We’re looking for an executive assistant to join our team.


Reporting directly to the CEO, this position will support and enhance the CEO’s effectiveness by providing information management support; representing the executive to others.

Key Responsibility for the Executive Assistant Job

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigned.
  • Prepares reports by collecting and analysing information.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.

Executive Assistant Job Qualifications

  • Writing Skills and Reporting Skills
  • Microsoft products including PowerPoint
  • Supply Management
  • Scheduling, Organization and Time Management skills
  • Presentation Skills
  • Travel and Logistics Organization


  • Communicate effectively, both verbally and in writing
  • Establish and maintain effective working relationships with the CEO, other members of the leadership team, the Board and committee members
  • Prepare complex reports and records
  • Organize work and establish priorities, completing all projects in a timely manner
  • Be flexible in work hours and assignments
  • Maintain confidentiality and conduct self with honesty and integrity
  • Work independently, with a high level of dependability, consistency and commitment
  • Maintain organized records and filing systems
  • Meet the physical demands of the position: sit and use manual dexterity (typing, writing, filing, etc.) most of the time


  • At least 5 years’ experience as the Executive Assistant or Personal Assistant to the CEO, COO or CFO in a large organization.

How to Apply

Apply here for the Executive Assistant Job

Job Categories: Admin & Clerical. Job Types: Full-Time.


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