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3 May 2018

Full-Time Administrative Assistant/Procurement Officer Jobs

ABT Associates – Posted by Sunlit Centre Kenya Nairobi, Nairobi County, Kenya

Job Description

Abt Associates is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development. Known for its rigorous approach to solving complex challenges, Abt Associates is regularly ranked as one of the top 20 global research firms and one of the top 40 international development innovators.  The company has multiple offices in the U.S. and program offices in more than 40 countries.


Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1. Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria. Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world. Under this contract, Abt will expand entomological monitoring to guide programs focused on insecticide-treated mosquito nets and IRS and continue to assist PMI in reducing the burden of malaria through IRS and capacity building in 22 African countries where malaria is endemic. Abt also will continue to support PMI in IRS monitoring and evaluation, as well as environmental compliance.

Under the supervision of the Chief of Party, the Administrative Assistant 8 / Procurement Officer supports the procurement functions of the PMI VectorLink Project in Kenya.

Key Roles and Responsibilities

  • Planning and coordinating procurement of goods and services
  • Consult with and educate departments about sourcing strategies, supplier outreach and procurement processes/requirements
  • Property Administration – Tag and track assets and controllable assets project-wide, handle moving and storage needs for all departments, ensuring compliance with records retention requirements of the program
  • Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems
  • Book and track accommodation in Kisumu and project area in collaboration with the county coordinator.
  • Assist in planning logistics for meetings/seminar/trainings, providing the location and materials, as well as supervising the process of paying per diem and snacks/meals.
  • Check the process of filling in logbooks by motorists and summarize in Excel for tracking fuel usage.
  • Manage the project vehicle maintenance.
  • Lead project in performing procurements, including identifying reliable service providers, evaluating quotes, preparing the bid analysis, giving recommendations after approval, requesting invoices.
  • Maintain and update monthly inventory lists, excluding the warehouse that will be controlled by the Program & Logistics Coordinator.
  • Ensure the proper use of goods, materials, and equipment at the office.
  • Make records of all calls made by the landline telephone and ensure that they are well received, stored and dispatched / distributed with adequate records.
  • Control stock of office supplies ensuring a timely and proper preparation of procurement plans for the office and project
  • Assist drivers in the process of completing timesheets and completing advance and travel expense reports.
  • Assist in security management.
  • Monitor and forecast upcoming levels of demand and track inventory levels
  • Keep records of all documents received.
  • Manage the transport of goods from Nairobi and/or Kisumu to field sites.
  • Perform any other duties assigned by the supervisor.

Preferred Skills / Prerequisites

  • Bachelors Degree in Logistics, Business, Management, Administration, or other relevant field.
  • At least two (2) years of relevant professional experience, with significant experience in the procurement and logistics of commodities.
  • Experience at USAID-funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable.
  • Excellent management, supervisory, organizational, computer, and writing skills.
  • Fluent in English.

Minimum Qualifications

  • (2+) years of experience OR the equivalent combination of education and experience.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits

How to Apply

Submit your CV and Application on Company Website : Click Here

Job Categories: Admin & Clerical. Job Types: Full-Time.


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