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11 Sep 2019

Full-Time Field Finance Officer Jobs

Sunlit Centre Kenya Nairobi, Nairobi County, Kenya

Job Description

Date: 10 September 2019

Organization: Action Against Hunger USA
Country: Kenya
Closing date: 22 Sep 2019
About the job

The Field Finance Officer (FFO) will be responsible for developing and managing financial tracking, resource flows, reporting and compliance for a specified portfolio of federal and non-federal grants/awards in support of Action Against Hunger-USA programs.

About us

Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children. We ensure families can access clean water, food, training, and health care. We enable entire communities to be free from hunger. With more than 7,600 staff in over 45 countries, we have reached over 20 million people with funding over US$425M and responded to 37 emergencies in 2018.

How you will contribute

You will contribute to ending world hunger by…

by providing technical financial support and advisory to the Action Against Hunger USA Country Officers and select stakeholders in the wider organization.

Key activities in your role will include:

Country Finance Support

  • Reviews, supervises and ensures the regular and timely production of the accounting reports from Action Against Hunger-USA’s country offices to be treated and integrated at global level.
  • Oversees internal control processes and appropriate use of financial resources ensuring that Action Against Hunger-USA’s country offices are working in accordance with internal financial procedures.
  • Ensuring compliance with donor rules and regulations.
  • Proposes and leads improvements in finance processes for country offices specific to the FFOs scope of work.
  • Provides technical guidance, mentoring, capacity building and professional development solutions to the Heads of Finance at country level.
  • Plays a key role in the performance management of the Heads of Finance at country level providing input on their technical skills, the accuracy of their work and timeliness of budgeting and reporting.
  • Oversees the preparation of required reports to Action Against Hunger-USA and donor agencies (USAID, EU, ECHO, UN, etc.) based on country offices expenditures and allowable indirect cost rates.

Financial Information Management/Internal & External Representation

  • Consistently collaborates with Finance team to insure timely Country Offices and HQ accounting closing and compliance with donor deadlines/requests.
  • Provides key stakeholders within the organization with accurate financial data and information (e.g. burn rate reports, financial risks, projections etc.) for decision making, management and control.
  • Makes recommendations regarding budgeting to ensure reasonable provisions are included to meet general management, financial management, capacity building and audit requirements.
  • Monitors cash management for his/her country offices.
  • Reviews and learns Action Against Hunger USA Financial Policy and Procedures while creating recommendations to improve these policies and procedures.
  • Serves as the primary contact with auditors for areas specific to the FFOs scope of work during financial audits.
  • Identifies, adapts and implements best practices in the areas of financial management, accounting and/or compliance from other INGOs and private sector organizations to improve processes, systems and ways of working at country and/or organizational level.

Human Resources – Selection, Placement and Orientation

  • Contributes to the recruitment of finance professionals at country level by providing a technical assessment of each candidate’s skills & experience (including screening CVs, evaluating technical tests, conducting technical interviews, sharing documentation and notes with the HR department for the database and placement purposes).
  • Provides technical advice and technical validation of finance JDs for country positions.
  • Works with the HR department to determine which available candidates are technically qualified for open positions.
  • Supports the HR department in the development and maintenance of a finance fieldworker talent pipeline
  • Briefs and debriefs select finance staff for Action Against Hunger- USA country offices.
  • Identifies the on-going learning and development needs for the finance country teams to create a strong, competent and engaged finance workforce.

Supervisory Responsibilities

Technical supervision of the Heads of Finance at country level.

Fiscal Responsibility

Prepares and administers the annual budget for the country offices under his/her responsibility.

Physical Demands

  • While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel and Environment

  • The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
  • Must be able to travel as required for standard domestic and international business travel as well as to the country offices if appropriate. Based on the country office needs, the time spent on field trips will be a minimum of a 20% of his/her working time. While visiting the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well is to infectious diseases.

REQUIREMENTS

About you…..

  • You have a BA or BSc, or the equivalent, in accounting, finance or another relevant field.
  • You are a CPA or ACCA or CIMA finalist
  • You have 10 years’ finance and management experience including 5 years’ experience managing grants (USAID/EU funded projects preferred).
  • You have at least 7 years of working internationally, together with field experience working for an international NGO as an administrator or finance manager.

Required Skills & Competencies

  • Demonstrable experience and skills in budget preparation and analysis, financial reporting preparation and presentation, and the proven ability to translate technical financial data into informative reports.
  • Demonstrable knowledge of the rules, regulations and donor policies governing the compliance / regulatory management of grants from US Government, EU, ECHO, UN and other agencies.
  • Expertise with MS Office (especially MS Excel) and general ledger software is required. Use of Saga and/or Serenic Navigator desirable.
  • Genuine interest in and commitment to the humanitarian principles of Action Against Hunger.
  • Substantial experience and understanding of essential accounting principles, financial reporting, accounting systems, and budget development and administration is required.
  • Experience managing diverse international teams; ability to communicate well in writing.
  • Able to work autonomously, with the capacity to juggle multiple projects and pay attention to many small details.
  • Excellent interpersonal skills.
  • French language skills preferred.
  • Must be authorized to work in Kenya.
  • Membership in a professional body related to finance, accounting and compliance is an added advantage

Our Core values.

In this position, you are expected to demonstrate Action Against Hunger-USA’s five core values

Respect– we work with compassion and dedication, treating everyone the same way we expect them to treat us.

Integrity-: we believe that being honest and fair is integral to every aspect of our work. conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.

Creativity-we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.

Excellence– we strive to provide services that meet and even exceed the expectations of our stakeholders (populations in need, staff, communities and donors).

Empowerment– we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

Gender Equality Commitments

  • Ability to foster an environment that reinforces values of women and men, and equal access to information.
  • Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
  • Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.
  • Value and respect for all cultures.

BENEFITS

What we offer.

Action Against Hunger values its employees and offers a comprehensive remuneration and benefits package. These benefits include but are not limited to: –

  • Health Insurance
  • Paid annual leave (vacation)
  • Training opportunities

For an all-inclusive list of benefits, check the Action Against Hunger Website

How to Apply

Interested? Then apply for this position by clicking here https://bit.ly/2m1Qnp7 All applicants must upload a cover letter and an updated resume and both must be in the same language as this vacancy note. Closing date for applications: 22nd of September 2019. The applications will be assessed on rolling bases. For further information about Action Against Hunger, please visit our website www.actionagainsthunger.org

Job Categories: Finance. Job Types: Full-Time.

Job expires in 5 days.

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