Job Description

Responsibilities

• Arrange for travel ticketing and visa and per diem, and ensure trip reconciliation within 24 hours of return from trip; ensure any documents to be carried for any meeting is ready and handed out.
• Maintain accurate diary of meetings.
• Send out accurate and timely invitations for meetings, and ensure logistics are in place before meetings.
• Write minutes as directed and ensure the minutes are completed within stipulated time, signed and readily available at all times.
• Maintain up-to-date and accurate contact details for CEOs, partners and invitees to meetings and other events.
• Prompt management on actionable matters arising from meetings according to timelines in Summary Decisions
• Draft letters as instructed.
• Ensure memos are signed and distributed to staff.
• Maintain office area in a neat and tidy manner at all times and ensure chronological and regular filing of documents at least within 12 hours of completion of tasks.
• Timely application for renewal of contracts.
• Attend to enquiries by receiving phone calls etc
• Arrange for presents and gifts for CEOs and other senior guests
• Carry out translations into French as directed.

Desired Qualities

• Must be calm under pressure e.g during conferences/meetings.
• Maintain confidentiality in all matters pertaining to the office.
• Ensure that the office area is not unduly noisy during working hours.
• Report incidences of indiscipline by staff such as absenteeism, poor time keeping, poor performance of duties whenever they occur.

Qualifications

• Bachelor’s degree in Business Administration or equivalent.
• Relevant experience in offering executive support.
• Fluency in written and oral French is a MUST

How to Apply

Qualified and interested applicants to send their application and detailed CV, indicating current and expected remuneration to recruitment@amsol.co.ke, explicitly indicating the position in the email subject line, by latest 18th July 2019. Only short-listed candidates will be contacted.

Job Categories: Admin & Clerical. Job Types: Full-Time.

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